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Tamilnadu Samacheer Kalvi 12th English E-Mail Writing
E-mail is one of the fastest and latest ways of communication. It is concise and one needs to be more technical. In such communication, both the addresser and addressee need an E-mail ID where one can write a message. It is communicated through a server. So at both ends, there should be a computer or laptop to receive the message.
Hints for writing E-mail
– Maintain brevity.
– Make it personal.
– Answer swiftly.
– Use proper structure & layout.
– Do not write in CAPITALS.
– Do not overuse Reply to All.
– Be careful with formatting.
– Use a meaningful subject.
– Use simple and lucid language.
– Use templates for frequently used responses.
– Do not attach unnecessary tiles.
– Do not overuse the high priority option.
– Revise/Review the e-mail before you send it.
– Take care with abbreviations and emoticons.
– Do not use e-mail to discuss confidential matters.
The layout of an E-mail
(i) You are Seema/Suresh, living in Chennai, Tamil Nadu. Write an e-mail to the health officer of your city drawing his attention to the use of single-use plastics in your locality.
|Subject||Use of single-use plastics|
I would like to draw your kind attention to the use of plastics that has pervaded in my locality. It is a new locality where one can find big and beautiful buildings. When it was brought into being a few years ago, the municipal authorities had given a word to look into the needs of the residents. Unfortunately, their promises proved to be mere words. The roads of our locality are littered with polythene bags. The beauty of the entire landscape is lost: During rainy days:
There are no dustbins, people throw the waste material on the roadside.I, therefore, request you to please look into the matter seriously and take steps to curb the menace of plastic overuse. We will be thankful if you address this problem and help us.
(ii) You are Varghese/Mary. You have been invited to attend the convocation of your friend’s sister during summer vacation. Write an e-mail to higher regretting your inability to attend it.
|Subject||Inability to attend the convocation|
Thank you for your cordial invitation to the occasion of your convocation function. I, however, regret my inability to be with you on this happy occasion as we shall be leaving for Ooty for a family trip on 19th June, 20XX. Please excuse my absence. Do convey my regards and best wishes to your sister.Yours sincerely
(iii) Draft a mail to Prof. Hemalatha inviting her to preside over your school’s English literary Association meeting. School Pupil Leader. You are Swetha/Swithin.
|From||[email protected]/[email protected]|
|Subject||Inviting to preside over English literary association|
I would like to invite you for presiding over the inauguration of our school’s literary Association scheduled to be held at Auditorium, Presidency Girls Hr. Sec. School, Egmore on 18th July 2019 at 2.30 pm. On behalf of the school, I invite you to deliver the keynote address also. Kindly send your consent by mail as we need to print the invitation cards.Yours sincerely
(iv) You are Dipanshu /Neeta. Write an email to the chairman of the censor board to implement ban or reduce movies that show women in situations portraying them as objects of desire.
|From||[email protected]/[email protected]|
|Subject||Reg. Non-Social Movie Scenes|
I regret to bring to your notice the recent films do portray women in a bad light. Heroes stalk beautiful girls and get away with it. Such things influence young students adversely. I request the Sensor board to cut such ethically unsound content before screening them to all.
(v) Write an email in not less than 50 words to the Technical Officer, Science Park, seeking permission to allow 50 students to see Birla Planetarium. Sign the email as Kathiravan/ Andrea.
|From||[email protected]/ [email protected]il.com|
|Subject||Permission to Take Photos in the Office Premises|
I, Kathiravan/Andrea, entrusted by our class teacher to write to you to block 50 seats for students and 5 seats for teachers in Birla Planetarium, morning show between 10 am to 11. 30 am. Kindly extend the concession due for students. After receiving your consent letter and entry ticket charges, we shall arrange a bus to reach your premises before 9.45 am. With warm regardsYours sincerely